HR Software for Logistics Companies in Kenya
Track drivers and warehouse staff, manage routes, monitor field attendance, and process payroll with full statutory compliance.
Logistics and transport companies in Kenya operate with drivers, warehouse staff, dispatchers, and office personnel spread across depots, routes, and client delivery points. Keeping track of this mobile workforce while maintaining payroll accuracy and regulatory compliance requires purpose-built tools.
SmartHR Kenya provides logistics companies with GPS-enabled workforce management. Track driver attendance and location in real time, manage shift patterns for warehouse operations, and process payroll that correctly handles trip allowances, overtime, and all Kenyan statutory deductions.
From small courier services to large fleet operators, SmartHR Kenya scales to meet your workforce management needs. Our mobile app ensures drivers and field staff can clock in from anywhere, while management gets a comprehensive dashboard view of the entire operation.
Features for Logistics & Transport
Purpose-built tools to solve your industry's unique HR challenges.
Driver Management
Maintain driver profiles with licence details, certification tracking, and deployment history across routes.
GPS Fleet Tracking
Track driver locations in real time with GPS attendance and route history for operational oversight.
Warehouse Shifts
Schedule and manage warehouse staff shifts including night shifts, weekend rotations, and seasonal peak periods.
Trip Allowances
Configure and track trip-based allowances, per diems, and travel reimbursements integrated with monthly payroll.
Mobile Attendance
Enable drivers and field staff to clock in/out from their mobile devices with GPS verification at depots and delivery points.
Compliance Payroll
Automated payroll processing with overtime calculations, allowances, and full PAYE, NSSF, SHIF, and Housing Levy compliance.
HR Solutions for Other Industries
FAQ — SmartHR for Logistics & Transport
Yes. Drivers clock in from their phone with GPS verification at the depot, warehouse, or route start point. Warehouse staff use geo-fenced clock-in at the facility. SmartHR tracks hours worked, overtime, and attendance patterns across all locations in real time.
SmartHR automatically calculates overtime per the Kenya Employment Act — 1.5× for regular overtime, 2× for public holidays. For drivers with irregular hours, you can set custom rules based on route duration or hours driven. Night-loading allowances and weekend premiums are fully configurable.
Yes. SmartHR handles rotating shifts, fixed shifts, and split shifts for round-the-clock warehouse operations. Set up day, night, and swing shifts with automatic rotation. The system manages handovers, rest periods between shifts, and ensures compliance with Kenyan labour laws on maximum working hours.
Yes. SmartHR handles drivers (per-trip or salaried), warehouse staff (hourly or monthly), loaders (casual daily-rated), and office staff — all in one payroll run. Each category can have different pay structures, allowances (fuel, route, loading), and deduction rules while sharing the same Kenya-compliant statutory calculations.
SmartHR automatically handles PAYE, NSSF, SHIF, and Housing Levy calculations. It tracks overtime limits, rest periods between shifts, and leave entitlements per the Employment Act. You get automated alerts for contract renewals, license expiries (driving permits), and statutory filing deadlines.
Simplify HR for Your Logistics & Transport Team
Join hundreds of Kenyan businesses using SmartHR. Start your free trial today — no credit card required.