HR Software for Schools in Kenya
Manage teaching and non-teaching staff, TSC compliance, term-based payroll, and leave schedules with ease.
Schools and educational institutions in Kenya manage a diverse workforce of teaching staff, non-teaching staff, and support personnel. Each group has different pay structures, leave entitlements, and compliance requirements, making HR management particularly complex.
SmartHR Kenya simplifies school HR administration. Our system supports term-based scheduling, handles different salary structures for TSC and Board of Management (BOM) staff, and automates statutory deductions including PAYE, NSSF, SHIF, and Housing Levy. Leave management aligns with school calendars and term dates.
From primary schools to universities, SmartHR Kenya provides the tools to manage your entire staff lifecycle, from recruitment and onboarding through to performance reviews and exit management, all while maintaining full compliance with Kenyan employment law.
Features for Schools & Education
Purpose-built tools to solve your industry's unique HR challenges.
Staff Categorization
Separate management of teaching staff, non-teaching staff, and casual workers with different pay structures and policies.
Term-Based Scheduling
Align attendance tracking, leave management, and payroll processing with school terms and academic calendars.
Payroll Management
Handle different salary structures for TSC employees and BOM employees with accurate statutory deduction calculations.
Leave Tracking
Manage annual leave, sick leave, maternity/paternity leave, and study leave with approval workflows.
Document Management
Store and track teaching certificates, TSC registration, professional development records, and contract documents.
Performance Reviews
Conduct term-based or annual performance appraisals with KPI tracking and self-assessment features.
HR Solutions for Other Industries
FAQ — SmartHR for Schools & Education
Yes. SmartHR handles parallel payroll structures — TSC-employed teachers with government salary scales and board-employed (BOM) teachers with school-specific rates. Each group can have different deduction rules, allowances, and payment schedules while running on the same platform.
Yes. You can configure the academic calendar with Term 1, 2, and 3 dates, mid-term breaks, and holidays. Attendance tracking and leave policies align with the school calendar. This is useful for managing casual staff who only work during term time.
Teaching and non-teaching staff can clock in via mobile (with GPS) or a shared device at the school entrance. SmartHR tracks arrival times, late-coming, and absences. You can set different work hours for teachers, admin staff, and support staff. Reports show attendance patterns per department.
Yes. If you run a group of schools or have multiple campuses, SmartHR manages them all from one account. Each campus has its own staff list, departments, and attendance settings. Transfer staff between campuses and get consolidated or per-campus reports.
Yes. SmartHR supports school holiday calendars and teacher-specific leave policies. You can define term breaks as non-working days, manage annual leave for non-teaching staff separately, and track sick leave with medical certificate uploads. Leave balances are calculated automatically based on employment type.
Simplify HR for Your Schools & Education Team
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