HR Software for Security Companies in Kenya
Manage guards, shifts, GPS attendance, and payroll compliance from one platform built for Kenya's security industry.
Kenya's private security sector employs hundreds of thousands of guards across the country. Managing a distributed workforce with rotating shifts, multiple client sites, and strict compliance requirements is a daily challenge for security firms of all sizes.
SmartHR Kenya is purpose-built to solve these challenges. Our GPS-enabled attendance system ensures guards are clocking in at their assigned posts, while geo-fencing technology validates their location in real time. Shift scheduling handles complex rotation patterns including overnight shifts, and our payroll engine automatically calculates overtime, PAYE, NSSF, SHIF, and Housing Levy deductions.
Whether you manage 20 guards or 2,000, SmartHR Kenya gives you full visibility into your workforce. Track attendance across all client sites on a single dashboard, generate accurate payroll in minutes, and keep your compliance documentation audit-ready at all times.
Features for Security Companies
Purpose-built tools to solve your industry's unique HR challenges.
Guard Management
Maintain detailed profiles for every guard including certifications, training records, and deployment history.
Shift Scheduling
Create and manage complex shift rotations including day, night, and 12-hour shifts across multiple client sites.
GPS Attendance
Real-time clock in/out with GPS location capture and geo-tagged photos to verify guard presence at assigned posts.
Geo-Fencing
Set virtual perimeters around client sites and get alerts when guards clock in outside their designated area.
Overtime Tracking
Automatic overtime calculation based on shift rules, with seamless integration into monthly payroll processing.
Payroll Compliance
Kenya-compliant payroll with automatic PAYE, NSSF, SHIF, and Housing Levy calculations for your entire workforce.
Field Monitoring
Live map view of all deployed guards with route tracking and activity logs for supervisors.
HR Solutions for Other Industries
FAQ — SmartHR for Security Companies
SmartHR lets you create rotating shifts across multiple sites — day, night, and 12-hour patterns. Assign guards to specific locations, set shift handover rules, and get automatic alerts for no-shows. Supervisors can reassign guards from the mobile app in real time when someone calls in sick.
Yes. Guards clock in using their phone and SmartHR captures their GPS coordinates, verifying they are at the assigned site. Each site has a geo-fence radius you configure. If a guard clocks in outside the zone, it is flagged for supervisor review. Works even in areas with intermittent connectivity — punches queue offline and sync automatically.
Absolutely. You can manage unlimited client sites from one dashboard. Each site has its own shift patterns, guard assignments, and reporting. Easily transfer guards between sites, track deployment history, and generate per-site reports for client billing and compliance.
SmartHR automatically calculates overtime based on Kenyan Employment Act rules — 1.5× for regular overtime and 2× for public holidays. Night-shift allowances are configurable per site or guard grade. All calculations flow directly into payroll so there is no manual work.
Yes. SmartHR provides per-site attendance reports with GPS proof, clock-in/out times, and guard details. Export as PDF or Excel to share with clients for billing verification, SLA compliance, or audit purposes.
Simplify HR for Your Security Companies Team
Join hundreds of Kenyan businesses using SmartHR. Start your free trial today — no credit card required.